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#Choose custom font color for outlook conditional formatting how to
#Choose custom font color for outlook conditional formatting windows 10

Figure D Messages from the boss appear in red.

If you move the message back to the Inbox, the rule kicks in, via the view, and applies the red font. You'll never let one fall through the cracks again! As I mentioned, if you move the message to another folder that doesn't have the same conditional formatting rule, the red font (highlight) disappears. Figure C Outlook adds the conditional formatting rule to the view.Īs you can see in Figure D, messages from your boss pop right out after applying this conditional formatting rule. Figure B Enter the email address for your boss. (This is the condition you want to match when applying the format.) Outlook will add the new rule to the view ( Figure C).įigure A Choose a color. In the From control, enter the email address for your boss ( Figure B), and click OK. (This is the format you want applied when the message meets the condition.)

Click Font, choose Red from the Color dropdown ( Figure A), and then click OK.

Click Add and enter a name for the rule-in this case, enter Highlight Boss.

In the resulting dialog, click Conditional Formatting to display a set of default rules (we won't change these defaults).

Click the view tab and then click View Settings in the Current View group.

Start in the Inbox to apply this rule to incoming messages and then do the following: All you need to now is the boss's email address (or addresses if the boss is likely to send messages from more than one account). Now, let's apply a simple conditional format that highlights messages in the Inbox when they're from the boss. However, you can add the same rule to other folders to avoid that possibility, if necessary. That means if you move a message to another folder, you'll most likely lose the format. In Outlook, you'll apply conditional formats via a view. When the message meets the condition, Excel applies the format and it stays "on" as long as the cell or range meets the condition. You're probably familiar with the concept if you use Excel, where you apply conditional formatting rules to cells and ranges. Or, if the subject text for the incoming message is "Nature's Nook Renovation," highlight the message in green.

For instance, if the incoming email is from highlight the message in red. In a nutshell, a conditional format is a format that's applied when a component satisfies a specific condition or set of conditions. So, conditional formats aren't without some risk. Similarly, if the subject text has a typo, the condition won't match that one either. However, if your boss sends you a message from a home address, the condition won't match that one. In both cases, there's some attribute that will always be the same: the email address or the project name in the message's subject. For example, you might want to color all incoming messages from your boss or all messages that apply to the same project. Conditional formats can also identify incoming messages that share a common attribute but Outlook decides whether the message matches the rule, or not.

SEE: Make Office 2016 work your way by changing these default settings (free PDF) (TechRepublic) About conditional formatting in OutlookĬategories let you manually specify a color to identify Outlook items, which is convenient and flexible. There's no demonstration file-you won't need one.

This technique isn't applicable to 365's online version.

#Choose custom font color for outlook conditional formatting windows 10

I'm using Outlook 2016 (desktop) on a Windows 10 64-bit system.

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#Choose custom font color for outlook conditional formatting how to

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